2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: 

None

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Zachary Raphael - Students Working Against Tobacco - Support of Tobacco Free Schools

Kamal-Craig Golaube - Students Working Against Tobacco - Support of Tobacco Free Schools

Maxine Ramsdell - Students Working Against Tobacco - Support of Tobacco Free Schools

Janice Baxter - Support of Tobacco Free Schools

 

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Carol Todd
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 4, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board June 18, 2013 (Regular).pdf
Attachment: Board June 18 2013 (Addendum 1).pdf
Attachment: Instructional Reappointments for 2013-14.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate061813.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF CASTALDI APPLICATION FOR SARASOTA HIGH SCHOOL

Description

Permission from the Florida Department of Education to demolish and then rebuild school facilities is a three step process - (1) a Spot Survey for permission to renovate or replace; (2) a Castaldi application; and (3) a final Spot Survey for permission to demolish and rebuild. For the Sarasota High School project, which entails demolishing building 3 (West Cafeteria), building 16 (East Cafeteria), and parts of building 5 (Female lockers and two-story classroom building), the first step was accomplished as part of the 2011 Five Year Plant Survey. The Castaldi step now involves preparation of a packet proving that it is more economical to rebuild than to renovate.  

Recommendation
That the School Board approves submission of the Castaldi application for Sarasota High School to the Florida Department of Education.

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT BETWEEN BAY AREA YOUTH SERVICES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement provides a delinquency program for students identified as at-risk to becoming habitual juvenile offenders.

Recommendation
That the agreement between Bay Area Youth Services, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: BayAreaYouthServ-IDDS Prog 13-14.pdf

11. APPROVAL OF AGREEMENT BETWEEN SARASOTA FAMILY YMCA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Sarasota Family YMCA, Inc. will provide one-to-one mentoring for at-risk students.

Recommendation
That the agreement between Sarasota Family YMCA, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Family YMCA 2013-14.pdf

12. APPROVAL OF AGREEMENT BETWEEN SARASOTA HOUSING AUTHORITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement will promote a drop-out prevention and attendance program for identified Sarasota Housing Authority students.   

Recommendation
That the agreement between Sarasota Housing Authority and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Housing Authority 2013-14 (2).pdf

13. APPROVAL OF AGREEMENT BETWEEN TAKE STOCK IN CHILDREN AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Take Stock in Children and The School Board of Sarasota County, Florida, provides mentoring and potential college and vocational scholarships to selected students.   

Recommendation
That the agreement between Take Stock in Children and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Take Stock in Children 2013-14.pdf

14. APPROVAL OF AGREEMENT BETWEEN THE COMMUNITY YOUTH DEVELOPMENT OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Community Youth Development of Sarasota County and The School Board of Sarasota County, Florida, provides training and opportunities for Sarasota County high school students to develop leadership skills.

Recommendation
That the agreement between Community Youth Development of Sarasota County and The School Board of Sarasota County, Florida, be approved as presented.   

Attachment: Comm Youth Devel 13-14.pdf

15. APPROVAL OF AGREEMENT BETWEEN COASTAL BEHAVIORAL HEALTHCARE, INC. "FAMILY LIFE INTERVENTION PROGRAM" AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Coastal Behavioral Healthcare, Inc., "Family Life Program," will provide an early prevention program for at-risk youth in Sarasota County.  Services are provided at mutually agreed upon school locations at no cost to the district and transportation will be provided by Coastal, if needed.

Recommendation
That the agreement between Coastal Behavioral Healthcare, Inc. "Family Life Intervention Program," and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Coastal-FLIP-2013-2014.pdf

16. APPROVAL OF AGREEMENT BETWEEN GIRLS INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a long standing agreement between Girls Inc. and The School Board of Sarasota County, Florida, to provide research-based, age-appropriate programs to school age girls throughout Sarasota County during and after school.

Recommendation
That the agreement between Girls Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Girls Incorporated 2013-2014.pdf

17. APPROVAL OF THE ADDENDUM TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE SCHOOL BOARD OF MANATEE COUNTY, FLORIDA

Description
The Addendum to the Memorandum of Understanding outlines the purpose, terms and funding related to the agreement between the counties for the Adults with Disabilities/Senior Learners program, and as required by the Florida Department of Education for this program.

Recommendation
That the Addendum to the Memorandum of Understanding between the School Board of Sarasota County, Florida and the School Board of Manatee County, Florida be approved.

Attachment: Manatee School Board Addendum to MOU final 5-13 - Approved by attorney.pdf

18. APPROVAL OF AFFILIATION AGREEMENT BETWEEN MANOR CARE OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Health Science program and Manor Care of Sarasota manages a health care facility.  The School Board desires to provide its students a clinical learning experience through the application of knowledge and clinical skills in a health care facility, and Manor Care of Sarasota has agreed to make it's facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Manor Care of Sarasota and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Manor Care of Sarasota.pdf

19. AGREEMENT BETWEEN SARASOTA FAMILY YOUNG MEN'S CHRISTIAN ASSOCIATIONS, INC. (YMCA -TRIAD PROGRAM) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement outlines the relationship and responsibilities shared by the SBSC and the YMCA  - TRIAD program which provides programs of education, training, and related services for students grades 6-12 assigned to the Alternative School program at YMCA - TRIAD.

Recommendation
That the School Board of Sarasota County approve the agreement for the Sarasota Family YMCA to provide alternative programs at TRIAD.

Attachment: Triad 13-14.pdf

20. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County defines the shared responsibilities regarding school based mentoring services provided to at-risk youth by the Mentor Managers (job description attached) who will provide specific services to students enrolled in the Performance Based Diploma Program in Sarasota County high schools.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County to provide mentor management services be approved as presented.

Attachment: BBBS Mentor Managers 2013-2014.pdf

21. APPROVAL OF AFFILIATION AGREEMENT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Health Science program and Children First, Inc. manages a health care facility.  The School Board desires to provide its students a clinical learning experience through the application of knowledge and clinical skills in a health care facility, and Children First, Inc. has agreed to make it's facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Children First, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Children First Inc Aff Agmt.pdf

22. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a long standing agreement between Big Brothers Big Sisters of the Sun Coast, Inc. and The School Board of Sarasota County, Florida, to provide one-to-one mentoring in our schools.

Recommendation
That the agreement for mentoring services between Big Brothers Big Sisters of the Sun Coast, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Big Brothers Big Sisters 13-14.pdf

23. APPROVAL OF THE CONTRACT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF HEALTH DOING BUSINESS IN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This is a contract between the State of Florida Department of Health Doing Business in Sarasota County and the School Board of Sarasota County, Florida, to hire additional registered nurses so that each high school will have a full-time registered nurse.  The State of Florida Department of Health Doing Business in Sarasota County is a state agency for indemnification purposes and that payment dates correspond with the School Board fiscal year.

Recommendation

That the contract between the State of Florida Department of Health Doing Business in Sarasota County and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Second_Addendum_SBSC_Contract.pdf

24. APPROVAL OF INTERLOCAL AGREEMENT BETWEEN SARASOTA COUNTY GOVERNMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement allows Sarasota County Parks and Recreation to schedule play on the multi-purpose field at Heron Creek Middle School for a four month period, beginning July 1, 2013, during specific hours of the day. The School Board approved a similar agreement last year that allowed Sarasota County Parks and Recreation to respond to the increasing needs of the youth of the City of North Port in a meaningful way.  This agreement will give them the same flexibility this summer.

Recommendation
That the Interlocal Agreement between Sarasota County Government and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Exhibit A - Heron Middle (Interlocal Amenities) 2013.pdf
Attachment: HCMS Field June 3013 (2).pdf

25. APPROVAL OF A GRANT AGREEMENT BETWEEN SARASOTA COUNTY, FLORIDA, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board has developed an 11-month on-site Precision Machining Program at SCTI designed to train 25 students per year and has received endorsements and assistance from local manufacturers, as part of a Workforce Development Plan.  Sarasota County has agreed to provide a grant to the School Board in an amount not to exceed $318,500.00 for the purchase of the equipment to be utilized in the program.

Recommendation
That the Grant Agreement between Sarasota County, Florida and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Grant-SCTI-Final for execution.pdf

GRANTS

26. APPROVAL OF THE FDLRS ASSOCIATE CENTERS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

CONTINUATION: Grant funds of approximately $900,000 will assist Charlotte, Manatee and Sarasota county districted schools to identify and serve the needs of students with disabilities through the Florida Diagnostic and Learning Resources System (FDLRS). 

Recommendation
That the FDLRS Associate Centers grant application be approved.

Attachment: FDLRS.pdf

27. APPROVAL OF THE TITLE I, PART A, EDUCATION OF DISADVANTAGED CHILDREN AND YOUTH GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $7,322,334 will provide supplemental resources to participating schools (Alta Vista, Atwater, Booker Middle School, Brentwood, Cranberry, Emma E. Booker, Glenallen, Gocio, Lamarque, Toledo Blade, Triad, Tuttle, Wilkinson, SSIS)for the purpose of assisting them in meeting the academic needs of their students in the areas of math, reading, writing and science.

Recommendation
That the Title I, Part A grant proposal be approved.

Attachment: Title I.pdf

28. APPROVAL OF THE TITLE II, PART A TEACHER AND PRINCIPAL TRAINING APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of approximately $1,100,000 will provide recruitment and training activities to attract and retain highly effective teachers and administrators.

Recommendation
That the Title II, Part A Teacher and Principal Training grant application be approved.

Attachment: Title II.pdf

29. APPROVAL OF THE CARL D. PERKINS CAREER AND TECHNICAL EDUCATION - SECONDARY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

ENTITLEMENT: Grant funds of $298,049 will supplement funding for the enhancement and continuation of secondary Career and Technical Education programs within the school district.

Recommendation
That the Carl D. Perkins Career and Technical Education - Secondary grant application be approved.

Attachment: Perkins Secondary.pdf

30. APPROVAL OF THE TITLE I PART C: MIGRANT EDUCATION PROGRAM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $2,278 will fund services for migrant students and their families.

Recommendation
That the Title III Part C: Migrant Education Program grant application be approved.

Attachment: Title I Part C.pdf

31. APPROVAL OF THE IDEA PART B GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $10,000,000 will assist in providing special education services.

Recommendation
That the IDEA Part B grant application be approved.

Attachment: IDEA.pdf

32. APPROVAL OF THE ADULTS WITH DISABILITIES/SENIOR LEARNERS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
CONTINUATION: Grant funds of $437,887 will provide services to adults with disabilities and senior citizens in Sarasota and Manatee Counties.

Recommendation
That the Adults with Disabilities/Senior Learners grant application be approved.

Attachment: Adults w Disab.pdf

FIELD TRIPS

33. APPROVAL OF THE VENICE HIGH SCHOOL FIELD TRIP TO COSTA RICA ON MARCH 7, 2014 THROUGH MARCH 15, 2014

Description

Students will be given the opportunity to put into action the information they have learned about Biology and Zoology.  This information will be applied to understanding the flora and fauna of the tropical rain forest in Costa Rica.  Students will be taught the value of the tropical rain forest in terms of ecosystem services, as well as the intrinsic value of biodiversity.

Recommendation
That the Venice High School field trip to Costa Rica on March 7, 2014 through March 15, 2014 be approved.

34. APPROVAL OF THE RIVERVIEW HIGH SCHOOL KILTIE BAND FIELD TRIP TO NEW YORK CITY, NEW YORK ON MARCH 14, 2014 THROUGH MARCH 18, 2014

Description
Students will have the opportunity to perform in the 253rd St. Patrick's Day Parade.  They will also meet, observe, hear and watch other bands from around the country. They will also attend musical performances and will observe professional musicians.

Recommendation
That the Riverview High School Kiltie Band field trip to New York City, New York on March 14, 2014 through March 18, 2014 be approved.

35. APPROVAL OF THE PINE VIEW SCHOOL SPEECH AND DEBATE TEAM FIELD TRIP TO NEW HAVEN, CONNECTICUT ON SEPTEMBER 19, 2013 THROUGH SEPTEMBER 23, 2013

Description
This is an inter-curricular Speech and Debate competition. 

Recommendation
That the Pine View School Speech and Debate team field trip to New Haven, Connecticut on September 19, 2013 through September 23, 2013 be approved.

EXPULSIONS

36. APPROVAL OF EXPULSION CASE NO. 13-391

Description
On May 1, 2013, the student listed in Expulsion Case No. 13-391, violated School Board Policy 5.34(1)(G), Insubordination/Behavior Instigating Hostility.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-391, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-391.pdf (Confidential Item)

37. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 13-299

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a rocognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 13-299, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 13-299.pdf (Confidential Item)

38. APPROVAL OF EXPULSION CASE NO. 13-250

Description
The student listed in Expulsion Case No. 13-250, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 7, 2013, the student listed in Expulsion Case No. 13-250, violated School Board Policy 5.34(1)(E), Battery on a Law Enforcement Officer/School Personnel.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-250, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, and the entire 2013-214 academic year.

Attachment: EXPULSION CASE NO 13-250.pdf (Confidential Item)

39. APPROVAL OF EXPULSION CASE NO. 13-415

Description
On May 21, 2013, the student listed in Expulsion Case No. 13-415, violated School Board Policy 5.34(1)(D), Battery on Another Student.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-415, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the 2013 summer session and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-415.pdf (Confidential Item)

40. APPROVAL OF EXPULSION CASE NO. 13-424

Description

On May 23, 2013, the student listed in Expulsion Case No. 13-424, violated School Board Policy 5.32, Zero Tolerance (1)(L), Threat to School; Board Employee.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 3, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-424, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the 2013 summer session, and the entire 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-424.pdf (Confidential Item)

MATERIALS MANAGEMENT

41. APPROVAL TO AWARD BID #13-0088 FOR LIQUID PROPANE GAS SERVICE

Description
Bids to provide 'Liquid Propane Gas Service' were received from two vendors on May 21, 2013.  The bid of AmeriGas Propane was the best low bid meeting the advertised specifications.  This bid is for a period of three years with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of AmeriGas Propane, to provide 'Liquid Propane Gas Service' in an amount not to exceed $75,000.00, be approved.

Attachment: LPGas13-0088Rec.pdf

42. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: Board Deletions 6-18-2013.pdf

FACILITIES

43. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA HIGH SCHOOL FOOTBALL STADIUM PRESS BOX RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein the final invoice for approval.  The Director of Facilities Services has determined that the project is complete in accordance with the state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: SHS Football Stadium final invoice.pdf

44. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER

Description
The Facilities Services change order is summarized on the enclosure for ease of review.  This change order represents a total decrease of $6,368.94 in gross contract dollars.

Recommendation
That the Facilities Services change order be approved and/or ratified as presented.

Attachment: Facilities Services change order.pdf

45. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SCTI BURN BUILDING SHOWER AND OFFICE PORTABLES RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein change order #2 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: SCTI Burn Bldg portables renovations final payment.pdf

CONSTRUCTION

46. APPROVAL OF THE CONTRACT FOR CONSTRUCTION FOR THE SOUTH COUNTY BUS DEPOT PROJECT

Description

Under the terms of the 10/2/2012 (Item #34) Board Approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with McIntyre Elwell & Strammer General Contractors, Inc. for the South County Bus Depot project.  The 10/2/2012 agreement included pre-construction and bidding services only.  The scope of this contract shall include the construction of a new South County bus depot and Facilities zone team facility.  The Guaranteed Maximum Price (GMP) of this contract is $2,277,626.00.  This contract is available for review at the Construction Services Department.  The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account.

Recommendation
That the Contract for Construction of the South County Bus Depot project be approved as presented.

47. APPROVAL OF CONSTRUCTION MANAGER RANKINGS FOR THE BAY HAVEN SCHOOL OF BASICS PLUS-ADDITION AND RENOVATION PROJECT

Description
The projects scope of work shall include construction management services for the pre-construction phases of the Bay Haven School of Basics Plus campus and related site work.  The project will be multi-phased.  On 5/30/2013, the Professional Services Selection Committee (PSSC) met to select a construction manager.  The PSSC has ranked them in accordance with Board policy.  The cumulative total project budget is approximately $8,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the rankings of Construction Managers for the Bay Haven School of Basics Plus - Addition and Renovation project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc6-18-2013_CM-RankedFirms-BayHaven.pdf

48. APPROVAL OF CONTRACT FOR CONSTRUCTION FOR SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT-PHASE II

Description

Under the terms of the May 1. 2012, (Item #35) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with P.J. Hayes, Inc. dba Tandem Construction for the Construction for Sarasota High School Renovation and New Construction Project-Phase II.  This contract was negotiated on May 31, 2013.  The May 1, 2012 agreement included pre-construction and bidding services only.

This Contract for Construction-Phase II includes the work necessary for the renovation of Building #1, #4, #5 and the new construction of Building #2 (Gymnasium), #9 (Central Energy Plant) and the new parent loop.  This contract also includes the demolition of Building #3 (West Cafeteria) and Building #16 (East Cafeteria) along with associated site work to support the overall construction project.

The Guaranteed Maximum Price (GMP) of this contract is $31,923,000.00.  This contract is available for review at the Construction Services Department.  The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account.

Recommendation
That the Contract for Construction for Sarasota High School Renovation and New Construction-Phase II be approved as presented.

49. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PRE-CONSTRUCTION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Final Payment #21206925-13-Final.  The Director of Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc6-18-13_ProjCompl+FinalConPymt-FINALPayApp21206925-13-SHS-Preconstruction.pdf

50. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $1,614,900.19 in gross contract dollars.

Included in these change orders are $0.00 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $0.00 result a net of $0.00 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc6-18-2013_CSD-COs.pdf

JOB DESCRIPTIONS

51. APPROVAL OF REVISED JOB DESCRIPTION FOR PROGRAM MANAGER FOR INSTRUCTIONAL MATERIALS AND MEDIA

Description
The revised job description for Program Manager for Instructional Materials and Media is being presented for School Board approval.

Recommendation

That the School Board approve job description for Program Manager for Instructional Materials and Media be approved as presented.

Attachment: Job 284 - Manager CurricInstMed.pdf

52. APPROVAL OF AGREEMENT BETWEEN THE JEWISH FAMILY AND CHILDREN'S SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement provides services to students at McIntosh Middle School, Heron Creek Middle School and Emma E. Booker Elementary under the Challenge to Change/Safe to Out-of-School Suspension Program.

Recommendation
That the agreement between Jewish Family & Children's Services and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Jewish FamilyCS CTC 13-14 .pdf

Motions:
That the agreement between Jewish Family & Children's Services and The School Board of Sarasota County, Florida, be approved as presented.	- PASS
Vote Results
Motion: Frank Kovach
Second: Shirley Brown
Shirley Brown	- Aye
Frank Kovach	- Aye
Jane Goodwin	- Aye
Caroline Zucker	- Abstain
Carol Todd	- Aye

53. APPROVAL OF THE SPECIAL REVENUE FUNDS STATE, FEDERAL AND LOCAL GRANTS BUDGET AMENDMENT NUMBER 3

Description

The attached Special Revenue Funds State, Federal and Local Grants Budget Amendment Number 3 reflects Grant activity through May 31, 2013.

Recommendation
That the Special Revenue Funds State, Federal and Local Grants Budget Amendment Number 3 be approved by the Board as presented.

Attachment: budget amend 3.pdf

Motions:
That the Special Revenue Funds State, Federal and Local Grants Budget Amendment Number 3 be approved by the Board as presented.	- PASS
Vote Results
Motion: Carol Todd
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

54. EVALUATION OF THE SUPERINTENDENT

Description
The Superintendent's employment contract provides for an evaluation each year on or before June 30.

Recommendation
That the School Board evaluates the Superintendent's performance for the 2012-2013 year as highly effective, effective, needs improvement, or unsatisfactory.

Motions:
That the School Board evaluates the Superintendent's performance for the 2012-2013 year as highly effective.	- PASS
Vote Results
Motion: Shirley Brown
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

55. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Carol Todd encouraged the public to watch our Education Channel (Comcast 20 or Verizon 33) to find out all the good things going on in our schools.

Caroline Zucker encouraged the public to attend some of the many wonderful plays our schools perform.

Shirley Brown thanked the S.W.A.T. students for speaking today.

Jane Goodwin congratulated Caroline Zucker who was just sworn in as vice president of FSBA (Florida School Boards Association).

56. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 3:39 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on June 18, 2013 and approved at the regular Board meeting on July 23, 2013.

___________________            ___________________
Secretary                                    Chair
Lori White                                   Jane Goodwin